Celebrate in Style with Tofino’s Most Trusted Wedding Coordinators
Why hire a Day Of Coordinator?
Day of Wedding Coordination
Our day of wedding coordination package ensures that every detail of your special day is handled flawlessly, from timing to decor placements, allowing you to relax and enjoy your wedding day without any stress.
Wedding Event Coordination
Comprehensive planning services that cover every aspect of your event, ensuring a cohesive and beautifully executed wedding celebration from start to finish.
Custom Event Planning
Get a completely customized planning service that aligns with your vision. Our custom event planners are experts in creating unique experiences tailored to your style and preferences.
Vendor Coordination
Coordination of all vendors, ensuring timely arrivals and that services are delivered as planned, so you can focus on your guests and special moments.
Rehearsal Management
Our wedding event coordinators direct the rehearsal, ensuring everyone knows their roles, and making the ceremony proceed smoothly.
Timeline Management
We meticulously manage the timeline of your wedding day, ensuring that every item on the agenda is addressed on time without rushing or delays.
Why hire a Day Of Coordinator?
Personalized Experience
Elopement weddings strip away the extensive guest lists and elaborate settings, allowing you to focus on what truly matters—your love and shared experiences. Every aspect of the day is tailored to your personal preferences, ensuring a ceremony that feels authentically you.
Stress-Free Planning
Forget the overwhelming stress of organizing a large wedding. Elopement planning is simpler and more streamlined, requiring fewer decisions but delivering maximum impact. This means you can concentrate on your relationship and enjoy the journey to your big day without the usual chaos and pressure.
Breathtaking Locations
With an elopement, the world is your oyster. Whether it’s a quiet beach, a scenic mountaintop, or an iconic cityscape, you can choose a location that speaks to your heart. These stunning backdrops not only enhance your wedding day but also provide spectacular photos that last a lifetime.
Cost-Effective
Elopements can significantly reduce the financial burden of weddings. By minimizing the scale, you can allocate your budget to what truly enhances your day—perhaps a lavish honeymoon, a dream dress, or a gourmet dinner for two.
Intimate and Meaningful
An elopement is intimate by nature, often including just the couple and a select few or no guests at all. This intimacy amplifies the emotional significance of the ceremony.
Flexibility and Freedom
Whether you want to choose a meaningful anniversary or on a whim when the weather is just right, we’ve got you covered here on the West Coast of Vancouver Island, even on days when the rain meets the ocean.
Comprehensive Pre-Wedding Engagement
Our commitment starts six weeks before your wedding day. During this period, our wedding event coordinators dive deep into the details:
- Planning and Preparation: Engage in two in-depth consultations to thoroughly understand your vision and preferences, ensuring nothing is overlooked.
- Continuous Communication: Benefit from unlimited email and phone conversations, allowing us to meticulously fine-tune all aspects of your wedding day logistics.
- Timeline Creation: Develop a detailed itinerary for your wedding day, from setup to breakdown, ensuring all activities flow smoothly.
- Layout Design: Craft tailored ceremony and reception layouts that best accommodate your final guest count.
Vendor Coordination
Our team takes proactive steps to ensure all vendors are perfectly aligned with your wedding day expectations:
- Vendor Liaison: Personally reach out to all vendors, establishing ourselves as your point of contact and ensuring they are familiar with the wedding day timeline.
- Venue Walkthrough: Conduct a final review of the venue to ensure optimal arrangement of the ceremony and reception spaces.
Rehearsal and Day of Execution With Our Wedding Event Coordinators
We make sure every detail is polished and perfected, both at the rehearsal and on your wedding day:
- Rehearsal Direction: Manage the wedding rehearsal, providing schedules to the wedding party and ensuring everyone knows their roles.
- Wedding Day Management: Offer comprehensive coordination services for your entire wedding day, including management of setup, breakdown, and all the details in between. Available for 4 to 12 hours, ensuring seamless management of your event from start to finish.
- Vendor Oversight: Serve as the central point for all vendor communications on your wedding day, supervising setups and addressing any issues that arise.
- Personal Touches: Arrange personal decor items and ensure all components are ready for the ceremony, including the distribution of floral arrangements and coordinating the timing of key events such as entrances, toasts, and dances.
Day of Wedding Coordinator Services
Ensure a flawless wedding day with our professional Day of Wedding Coordination package. Stress-free planning and expert support for your special day:
- Personalized Consultation and Event Design
- Detailed Wedding Day Schedule
- Vendor Coordination and Negotiation
- Permits and Licenses Assistance
- Photography and Videography
- On-the-Day Supervision
- Backup ideas to handle inclement weather and keep your event on track.
Contact us today to schedule your consultation and begin your journey towards a beautiful, unforgettable celebration. We're dedicated to making your special day extraordinary.
What People Say
A beautiful perfect day
Anne was a pleasure to work with, very efficient, organized, professional, and fun. She took the time before hand with the bride and groom to make sure she knew their vision of the day and brought it all to life.
Show MoreAs the mother of the bride I was able to enjoy my daughter’s big day spend time with her and all the guests and not to have worry about one little detail. Such piece of mind when you have PREP on your side. It was a beautiful day and we highly recommend her.
Show LessAAlana B.
Made the day stress free + perfect
Anne is the exact person you want when planning and executing an event. She is detail oriented, can see the vision and make it come to life, is very organized, extremely
Show Moreprofessional and can handle any situation with class. She is very skilled at what she does and will go above and beyond for you. I highly recommend her services.
Show LessJJazlyn L.
Farm wedding
Anne is simply the best! Organized, meticulous, and flexible.
VVal B.
Would book again!!
A Flawless Wedding Experience with Pacific Rim Event Planning (PREP), Thanks to Anne! I recently had the pleasure of working with PREP, and I couldn't be more delighted with the entire experience..
SSandra S.
Our Partners
Frequently Asked Questions
Pacific Rim Event Planning offers comprehensive wedding coordination services, including full planning, partial planning, day of wedding planner, destination wedding planning, and custom event design. We assist with venue selection, vendor management, budget planning, timeline creation, and on-the-day execution to ensure everything runs smoothly.
We recommend booking your wedding at least 12 to 18 months in advance, especially if you are planning a wedding during peak season or are interested in popular venues. For shorter engagements, please contact us as soon as possible to discuss available options.
Yes, we specialize in destination weddings across Vancouver Island, British Columbia, and beyond. Our services include finding the perfect location, arranging travel logistics, managing local vendors, and ensuring all legal requirements are met for getting married abroad. We're excited to support destination weddings across Canada and are happy to discuss options, even for destinations in Europe.
Full planning covers all aspects of your wedding from start to finish, including budget management, vendor coordination, event design, and more. Day of wedding coordinator focuses on ensuring everything goes as planned on the wedding day itself, managing the ceremony and reception timeline, and addressing any last-minute issues.
We have a curated list of trusted vendors and venues that match various styles and budgets. We select them based on quality, reliability, and feedback from past clients. We also accommodate specific requests and can vet new vendors and venues as needed.